Project Training Services - The Port Engineer's & Owner's Representative's Course

Course Outline

Some topics which you may expect to be covered during the The Port Engineer's & Owner's Representative's Course training course include the following:

DAY 1: Preparation of Specifications for Ship Repair, Conversion, and Construction

Defining the scope of work
Identifying the required type of specification
Shipyard schedule & updates for workscope
Support services provided by the contractor
Environmentally-related services
Contractor's engineering and design responsibilities
Identification of interferences
Review of contractor's sketches & drawings
Third-party approvals and inspections
Use of "optional" & "conditional" work items
Most-probable vs. most-definite workscope
Identification of entire workscope for items
Use of vendor's representatives
Shipyard estimates of hours & materials

Technical documentation requirements
Common problems with specifications
Content/form of owner-furnished equipment
Delivery of owner-furnished equipment
Integration of owner-furnished equipment
Condition reports for open & inspect items
Orders to proceed based on condition reports
Identifying necessary tests & trials
System and compartment close-outs
Disposal of hazardous & toxic materials
Work performed by the ship's crew & vendor
Review of the contractor's equipment selections
Facilities & services for the owner's rep's
Bid or pre-negotiated rates for services

DAY 2: Applying Principles of Contract Management to Daily Project Tasks

Foundation for success is in the workscope definition
Contractor's obligation to ship check
Significance of pre-contract communications
Cancellation of basic workscope items
Responsibility to identify interferences
Rules of precedence between documents
When regulations have precedence
Identifying hazardous materials on the ship
Disposal of hazardous materials
Agenda items for project's kick-off meeting
Transfer of custody and control of the ship
Identification of all of the port engineer's responsibilities
Advance development of the port engineer's spreadsheets
Monitoring schedule commitments

Engineer'g responsibilities, dwg approvals
Managing classification and CG items
Managing OFE commitments
Programmed vs. random inspections
Documenting the shipyard's deficient work
Standards for approvals and rejections
Progress payments and approval of them
Reacting to shipyard's failure to achieve commitments
When the owner fails to fulfill contract commitments
Avoiding litigation threshold if disputes arise
Dealing with force majeure & vendor delays
Measuring your's & shipyard's performance
Withholding payments for incomplete work
Credits for deleted work upon vessel delivery
Vessel delivery with agreed-upon disputes
Managing warranty issues, retainage funds

DAY 3: Shipyard Change Order Negotiation, Pricing, and Scheduling

Examples of successful and other changes
How timing affects the cost of changes
Identification of real change in workscope
Change work as a substitute for basic work
Dealing with contractor-suggested changes
Avoiding constructive change orders
Multi-level change order authorization
Engineering & procurement for changes
Identification of all involved crafts
Support services necessary for change work
Obtaining advance pricing commitments
Limiting direct-billing crafts for changes
Identifying the non-obvious scope of work
Credits when changes replace basic work

Credits for canceled basic work items
Shipyard's vs. ship owner's estimates
Overhead costs in changes
Putting advance limits on negotiations
Choosing a negotiator or negotiating team
Identifying & neutralizing negotiating tactics
Lead times and durations for change work
Identifying schedule impacts of changes
Determining delay entitlement for changes
Getting change work on a competitive basis
The shipyard's perspective on indirect costs
When to allow indirect effects in pricing
Avoiding letting OFE/GFE commitments cause a change
Identifying when a change is mandatory
Using the changes clause to advantage
Use of THE CHECK LIST before making commitments